“A successful move should not affect a company’s operations. Therefore the move should be quick, effortless and cause as little disruption as possible. This requires planning and scheduling,” says Jani Järvinen, Service Production Manager at Martela.
“15 years ago many companies still took care of their moves themselves. The idea was to save money, but in reality the company’s operations would be interrupted for several days,” says Järvinen.
“A move is always a change. Companies need to understand that there will always be employees who don’t want to move. The company should provide information on why the company is moving and the benefits of the move. A good approach is to set up a channel for questions in the intranet,” says Patrik Berg, Account Manager at Martela.
“An employee might want to know how the move will affect his work, for example when the work will be interrupted and when it will start again, and whether temporary workstations will be provided. This all has an impact on motivation,” says Berg.
“Many of the issues that concern our customers are self-explanatory for moving professionals. For example, data security matters often raise questions. The fundamental thing is for all concerns to be dealt with provided that they are brought up. I have not yet experienced an impossible move,” says Berg.
In pretty much every company move some pieces of furniture will not be required at the new office.
“It is a good idea to use circular economy principles in moves so all materials are recycled, either as raw materials or refurbished furniture. This is easy for Martela customers, as our comprehensive service offers everything from planning to recycling and maintenance,” says Järvinen.
“Environmental values are increasing in importance for companies, as they improve a company’s image,” says Järvinen.
Read more about recycling.
A company move does not end once you have carried the boxes through the front door.
“Companies never stop. People, trends and needs change, even if the street address stays the same. Work environment transformations will become increasingly common in the future. There’s no point being shocked by small changes. On the contrary, these changes usually result in a considerable improvement of the working atmosphere. Company moves should be considered a continuous state,” says Berg.