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Startling facts about modern offices

  • In Finland, the utilisation rate of offices is 84%.*
  • In the Helsinki metropolitan area, the utilisation rate of offices   is only 51%.**
  • The utilisation rate of meeting rooms in the Helsinki metropolitan area is only 29%.**
     
  • Traditionally, around 15–20 square metres per employee has been considered sufficient office space. Today, the requirement is 10 square metres or even less per employee. Nevertheless, well-designed facilities feel spacious, and employees are happier.
  • In one of our most important projects carried in 2014, we accommodated 2,200 people in premises that were around 50% smaller than the previous premises. As a result, the customer made considerable savings in premises costs, and there was a proven improvement in job satisfaction.When Martela House in Helsinki was converted into an activity-based office, the need for space fell by 23%. The first phase of the conversion was completed in 2012. At the same time, one third of employees felt that they were able to work more efficiently. The move into smaller premises generated EUR 0.5 million in savings per year.
  • When Martela House in Helsinki was converted into an activity-based office, the need for space fell by 23%. The first phase of the conversion was completed in 2012. At the same time, one third of employees felt that they were able to work more efficiently. The move into smaller premises generated EUR 0.5 million in savings per year.
  • Martela House in Helsinki was fully converted into an activity-based office in 2014. After the conversion, 72% of employees felt that they were able to work more efficiently. The improved efficiency of work is estimated to be worth up to EUR 1 million per year.
    • In 2013, Martela received around 2,200 tonnes of used furniture. Nearly 30,000 furniture items found new owners after cleaning, upholstery or refurbishment through Martela Outlets. The rest were recycled as materials.


Martela Lifecycle®
Creating the best work environments is at the core of Martela’s strategy, which was redefined during 2014. The best work environments use the Martela Lifecycle® model. This model allows companies to considerably reduce their premises costs, improve employee wellbeing and brand image, and increase sales and employee creativity.

The activity-based office trend is very strong in all of our market areas. Even though overall demand for office refurbishment has declined due to the recession, interest in activity-based offices is growing.

Switching over to an activity-based office in financially challenging times provides companies with clear benefits in terms of total premises costs and as a change management tool that increases the commitment of personnel.

The same trend also applies to schools: fewer pupils have personal school desks.

Studies show that offices are still necessary. We have must places that provide the best possible settings for meetings and various tasks, but these spaces do not need to be as large as before.

Bearing in mind that, in premises, the costs related to interior design are usually around 10% of the total premises costs and personnel costs are around ten times premises costs, it is easy to see that considerable savings can be achieved in terms of premises and personnel costs by investing in design.


Martela Lifecycle® in brief:
Martela Lifecycle helps save space while also improving efficiency and job satisfaction.


* KTI Property Information, ** Rapal 2014
In terms of efficient use of space, the results of the study carried out by Rapal are consistent with other studies on the use of space. According to the international DTZ Global Office Occupancy Costs 2014 study, premises are used less intensively in Finland than elsewhere in the world, even though Helsinki ranks 15th in the world in terms of the cost of premises. In the companies that took part in Rapal’s study, the average utilisation rate of workstations was only 51%. Meeting rooms were in use only for 39% of the time, and they were clearly too large in most companies. Savings that could be achieved through more efficient use of space in the participating companies totalled tens of thousands of euros or even hundreds of millions of euros, depending on the size of the building portfolio.

 

Contact information:
Minna Andersson,Marketing- and Responsibility Manager
Mobile +358 (0)400 87 81 01,
minna.andersson@martela.com

Leena Puttaa-Sollo,
Mobile +358 (0)40 84 95 480,
 leena.puttaa-sollo@martela.com


Martela at the Stockholm Furniture Fair www.martela.com/2015sff
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