Smart Workplace by Martela

Digital solutions implemented in the workplace

Intelligent workplaces help the organization to function in continuously changing environments. An intelligent workplace and the services offered by Martela help you to harness information and enhance your company's efficiency, cost-efficiency, change agility and your employees' wellbeing and commitment.

Customer benefits:

  • Easier working
  • More efficient way of working
  • Tools to support change agility at workplaces
  • More motivated and commited employees
  • Improved cost-efficiency


My Dynamic Office for smarter working environments

With real-time data and IoT services, the workplace can be continuously improved based on user experiences and changing needs. My Dynamic Office uses IoT sensors to visualise information that is relevant to the end user, such as the use of different locations in an office environment by employees and visitors. Employees can see, for example, which workstations are currently available or where a colleague is in the premises.

The data can be analysed in real time to develop the working environment and provide a better understanding of what areas need to be expanded and which parts of an office are being underused. As a result, the workplace and the availability of meeting rooms can be improved based on user experiences, user data and changing needs. The system can also be used to report any shortcomings in the working environment, for example if a meeting room is too cold or if any technology is missing.

Based on Tieto's Empathic Building and Martela Lifecycle services, My Dynamic Office is part of Martela's Smart Workplace concept which also includes furniture and digital tools for smart workplaces.

Easier working

How often do you struggle with an inefficient flow of information?

Physical and virtual workplaces should promote efficient working and wellbeing but nearly a fifth of knowledge workers' working hours are consumed by various time and energy constraints. Modern knowledge work should be free from constraints of time, place and device, and the workplace should play a key role in this freedom.

In an intelligent workplace, people work more effortlessly thanks to, among other things, a proper system for booking space. Time is not wasted trying to find a workstation, colleague or meeting room. The quality of meetings also improves when technology serves the users and not vice versa. An intelligent workplace provides every worker with the ideal space for the task at hand. When the right kind of space is available for work that demands concentration, team work, relaxation and meetings, employees' efficiency increases. Intelligent furniture solutions lead to better ergonomics – a chair or desk collects wellbeing data and reminds you when you have been sitting too long.

Agilely changing workplace

Does the workplace serve your organization's current needs?

Workplaces provide a mass of information that can be used to support an organization’s activities. It is important that, from that mass, the essential data is identified and analyzed, presented in a clear way and implemented in practice. Information must be available in real-time so that change can be effected quickly if needed.

Today, change is a continuous state and successful organizations are known for their change agility. This property is also a definition of intelligent workplaces and a workplace can be an important tool for change management. Workplace optimization means regular maintenance, observation and action to ensure that the workplace develops in step with the organization. Utilization and occupancy rates can be measured with data from automatic sensors and the results provide a direction for workplace optimization.

More motivated employees

What is the employees' relationship with their workplace?

The success of the best organizations is drawn from talented and, above all, motivated people. A workplace is an important means by which an employer shows that it is committed to its staff.

An intelligent workplace makes everyday work easier and working more user-friendly and helps people to focus on the task at hand. A well-designed workplace enables planned and unplanned encounters between people and creates a foundation for a sense of community, which commits people to their work community.

By regularly collecting data on user experience and developing the workplace on the basis of this data, you can ensure that your employees will remain motivated in the future.

More cost-efficient workplaces

Do you know the utilization rate of your meeting rooms or storage space?

Knowledge leadership is the key to efficient management. Since the workplace is the second largest cost item for most organizations, an intelligent workplace offers the management an opportunity to improve the efficiency of their organization. At best, workplace optimization means savings of hundreds of thousands of euros each month in rental and heating costs. In addition to the workspaces, storage solutions have also been designed for the organization's needs.

Knowledge-based design improves the flow of information in physical and digital working environments. When employees encounter each other as part of their normal daily work, meeting rooms are no longer needed for all decisions. This saves time and provides an opportunity for people-centric management. And when a meeting room is needed, it is easy to book one without having to worry about double-bookings.

Read startling facts about modern offices

Tools for a more cost-efficient workplace
Case Cybercom

Cybercom wanted to focus on the company’s employees in their main office on Sveavägen in Stockholm. With the help of Martela Dynamic Solutions, Tengbom was able to design an activity-based office characterized by functionality, creativity and harmony.

“We had many good reasons to choose the activity-based approach. First and foremost it is about our culture. Cybercom has a marked sustainability profile and a strong focus on employees. We want to stand out with our emphasis on the individual and surround ourselves with dedicated employees. Therefore it is very important that they enjoy their work and choose to stay with us. We saw that by offering them a new, creative work environment we gave them the possibility of even greater involvement and participation.”

Because Cybercom wanted to fully utilize the activity-based solution, they chose Martela Dynamic to complement the other changes.

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See a real life example - case PwC

In PwC's new office in Bergen, Norway activity based working has been taken all the way.

"Martela Dynamic Solutions for storage and workstations provide optimal availability and support employees in their daily work.
For our business , the solution is perfect."
"The goal is that it should contribute to increased learning , collaboration, innovation and efficiency" , says Director Geir Inge Lunde.

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